Archive for April, 2014

Unfulfilling Tasks

April 29, 2014

I saw this expression last week in an interview between my friend and colleague,Linda Samuels, and Francine Jay. Francine is a minimalist. In fact, she is known as Miss Minimalist. Francine told Linda in the interview that being a minimalist involved not making unnecessary purchases, getting rid of unused belongings, and also eliminating unfulfilling tasks. Doing these three things opens your life up and allows you to live more fully.

I will typically advise my clients to stop making unnecessary purchases. You save lots of money by only buying what you really need and not giving in to impulse shopping. When I’m working with a client to declutter a house, a room, a drawer (you get the idea) we always talk about the items that are consistently used and loved. The belongings that are not either loved or useful are those which we talk about donating or consigning.

The idea of eliminating unfulfilling tasks is brand new to me but it makes really good sense. There are many times when we engage in activities which do not resonate with us. Now, I do want to stress the point that I’m not talking about taking care of basic household chores which we all have to do. Yes, they are tasks and perhaps they do not fill us with joy but they need to be done to maintain order and cleanliness within the home. Having said that, what am I talking about? What are those unfulfilling tasks?

I believe these are the tasks that do not give us any satisfaction at all. Do you ever decide to do something because your friends are engaged in this activity and they think you should join in too? Perhaps this activity is not as exciting for you and, in fact, eats up lots of your time. This, I believe, would be an unfulfilling activity (task). If you eliminate this activity you will have time for the activities that resonate with you. Another thought to consider is out sourcing tasks that you don’t want to do, if that is financially feasible. For instance, if cleaning the house really does not give you any satisfaction at all and you can afford to hire a cleaning service then eliminate cleaning from your task list. Maybe gardening – weeding, clipping, lawn mowing – is not a task you like to do but if you can afford a lawn service then that task is also eliminated.

Think about how you spend your time. What do you do that brings you satisfaction and what are the chores, tasks, activities that you find unfulfilling? Make a list and see what you want to keep on doing and what you may want to eliminate from your schedule. I’d love to hear your thoughts on this topic so please respond!

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Small changes?

April 16, 2014

Sometimes a small change in the way we do things can have a really HUGE impact. One of my clients had the habit of waiting until April 14th to begin gathering the information needed to prepare his taxes. It would take him all day and most of the night of the 14th to gather everything together, figure out what he had to do, download the forms, etc. You get the idea, I’m sure. Maybe some of you do this very same thing.

Last year, we created a current tax year file. All tax related information went into the file. I encouraged my client to begin preparing his taxes on April 1st which he did. He was finished with his taxes very quickly as he didn’t have to hunt down any information. His taxes were mailed by the end of the first week – without having to lose any sleep! The small change of creating a central place for all tax related information really helped.

Another client was talking to me about doing laundry. For her, laundry is one of those things that just never seems to end – there’s always more to do. To complete the laundry cycle it must be washed, dried, folded, and put away. This client was good about the washed and dried part but emptying the drier, folding and getting the laundry put away was a problem.

In conversation, my client told me that she starts laundry in the evening and remembers to get it out of the washer and into the drier but quite often she forgets about it and then goes to bed. I suggested that she start the laundry in the morning after taking her child to school. This way she’s up and around the house. I also suggested she set a timer to remind herself to take the clothes out of the drier, fold them and put them away. This small change has really worked! Changing the time of day to do the laundry has helped to keep the piles of laundry under control.

What small change can you make in your day which may make a HUGE impact? Write me and let me know.

Tomorrow?

April 9, 2014

Do you like to put things (tasks) off to do tomorrow? If you do, I bet if you think about it you’ll admit that the things you put off until tomorrow continue to be put off again and again. The other expression of this action is procrastination. Sometimes I find that another more time sensitive task has appeared on my ‘to-do’ list and because my time is finite – I have only the time I have in which to take care of tasks – something gets bumped off my today list and rescheduled.

That word – rescheduled – is key here. I find nothing happens unless it is given a specific day and time.

Another key component to getting things done is to take care of the things you least want to do first. Perhaps you think it will take too much time and so you decide to put off this task that you don’t want to do until you have enough time to complete it all at once. In my experience, you never have enough time and if you just go ahead and start this dreaded task you may find it doesn’t take nearly as long as you anticipated that it would. Also, starting this dreaded task allows you to more clearly break it down into manageable smaller steps. So, start and do as much as you can in the time you have allotted to the task and then move on to other tasks that are scheduled for that day.

Something else to consider is that we’re all very busy. We have lots and lots to think about and to remember. Generally, it’s easier to remember things that we want to do. Sometimes, if we don’t particularly want to do something it’s easier to put it on the back burner and forget about it. I find that having a master list is a good way to stay on top of the tasks that are important to take care of. I make a daily list from that master list. If something is time sensitive I put the date (due date) beside the task. For instance, taxes must be mailed by April 15th. I must have them done by April 14th – sooner, if possible.

Making a list is a sure fire way to keep track of all tasks – especially the ones you dread. Putting things off until tomorrow will not make them go away. It just means that the task stays on your mind – even if it is in the back of your mind – for a longer period of time. Why not just dive in and get it done so that you can enjoy the rest of your day?

Are there certain tasks that you continually put off until tomorrow?

 

Time to Garden!

April 1, 2014

I think Spring has finally arrived in Atlanta. We have had a few days of beautiful sunny weather and the forecast is for more sunny days this week. I’m a sunshine girl so all this bright sunshine makes me really happy! I’m also a gardener. I’m itching to get out and create some changes in my garden. There are a few variety of plants that I’d really like to add to my garden.  I’m also an organizer. I know that first I have to take a good look at what is coming up in my garden. I need to assess which plants can be divided and thinned to make room for a few different plants that I’d like to have. I’ll also take a look at the shrubs to prune back a little to create a little more space. Then I’ll make a plan. I’ll look at my calendar and schedule some time to work on the different aspects of this gardening project. Breaking this project into small, achievable steps so that I have accomplished a task by the end of each planned work session. Once I’ve thinned and pruned to create room for the new plants I’ll go and get them!

How does this relate to organizing? Well, to complete this project I plan the steps I need to take and then schedule them – as I would with any project. I ask what is the vision for this space? How do I want it to look when it is completed? Also, as I would when organizing a room or an area in the house, I first assess the situation, then figure out what fits in the space. Does anything need to be moved to another room or donated out  to make room for the new items being brought into the space? Only after I have these answers and have completed the initial steps can I go shopping for the supplies (in this case, new plants!).
My final step is to plan the maintenance schedule. Yes, I do have a maintenance schedule for my garden. Just like maintaining organization in a house the different areas of the garden must be maintained or they grow out of control. The weeding, clipping and pruning has to happen on a regular basis during the growing season. How do I fit this into my already busy schedule? Well, the daylight lasts longer at this time of year and I pay a little less attention to the inside of my house during these nice weather months and a little more attention to my garden.
Do you have a gardening project in mind? How will you fit it into your schedule? What tasks do you trade off so that you can spend more time outside? Let me know, I’d love to hear back from you.