Archive for June, 2016

Pursue Your Hobby to Improve Your Work

June 29, 2016

Do you have a hobby or sport that you love? My brother loves to play golf. I know that several times a year he and his wife travel to play golf. They combine their love for golf with their love for travel. It’s a win/win. Even though he works at this sport – perfecting his swing, strength training and more, I’m sure – he finds this a great distraction from his regular work. Playing golf allows my brother to focus on something else. Interestingly, having this other outlet makes his focus at work that much greater.

I love to dance. I’ve always been involved in one way or another with dance.  For the past four years I’ve been studying ballroom dancing. What exactly do I mean by that? Well, I’ve been taking ballroom dance lessons and learning the intricacies of this beautiful art – which is also a sport.

There is so much to learn. When I first started taking lessons I thought; great! I’m mastering these steps. My instructor started off teaching me what I thought I already knew – the waltz. We moved from there to the foxtrot and the tango. Great! And then I learned that there was more to this than just moving my feet correctly. My instructor taught me about the continuity of the dance, the rise and fall, the sway, the timing, the musicality and the list goes on…

I went from a lesson a week, to several lessons, to where we are now – practicing 10 hours a week. That works out to be five 2 hour sessions.  I also decided to start competing at ballroom dance competitions. This is an amazing experience. I get to dress up in beautiful ball gowns and demonstrate that which I’ve learned on a huge dance floor, dancing with other beautiful dancers and being judged by a panel of professional ballroom dance judges.

In fact, I just came back from a competition in Orlando. It was fabulous! My partner (also my instructor) and I competed in three different styles of dance: American Rhythm (Cha-Cha, Rumba, Swing, Bolero, Mambo), American Smooth (Waltz, Tango, Foxtrot, Viennese Waltz), and Standard (Waltz, Tango, Foxtrot, Viennese Waltz, Quickstep).

It was exhilarating and exhausting at the same time.

I’m telling you about this because I believe that participating in something other than what I do professionally allows me to cultivate different sets of skills. I’ve always had a good memory but learning so many different dances and dance styles requires me to focus and memorize dance positions as well as dance steps.

Pursuing this hobby lets me come back to my work refreshed, refocused, and ready to purse my other passion which is creating organizing solutions which work for my clients.

102, Julio Aguirre_M2016_30322What do you do that is different from your work? Do you have a sport you’re passionate about or another hobby? Write me back and let me know.

Can You Ever Really Be Done?

June 15, 2016

 

Close-up embroidery

I want to continue a discussion about getting to the bottom of your ‘to-do’ list. I talked last week about finishing the tasks on your ‘to-do’ list and a strategy I have been using with great success! The strategy is to assign a group of tasks related to a specific topic to a day.

Now, I’m wondering if any of you reading this have ever felt the way I do on occasion. Sometimes I find myself thinking ‘when I get this, this, and this done then I will have time to relax and take care of something I really WANT to do’.

The truth is that there will always be things to do. That’s what life is all about. Some things are chores, some things are fun, some things are hard and some are easy. But there are always, always things to be done whether or not you chose to put them on a list.

How do you fit in the little (or big) things that you want to do that you (I) keep putting off until I get all these other things done? I have decided to schedule time into my weekly plan for the projects that are near and dear to my heart. For me, it’s needlepoint. I have a beautiful needlepoint canvas that I’ve been slowly working on. Actually, I had been thinking about working on it but had been neglecting it as I was so focused on getting other things done!  I had hope to have it finished by the summer. That’s not happening. I had been letting other things take priority over my needlepoint.

Since I started last week grouping my tasks and getting to the bottom of my daily ‘to-do’ list I’ve been able to plan time into my day – every day – for a little needlepoint. I talking about a ½ hour or so. This small change in my routine has made an incredible difference in my ability to feel more in control of all the things (tasks) on my mind.

Is there a small change that you want to make in your routine that will help you feel more in control? Do you have things that you’ve been putting off until everything else is done?

 

 

 

Going from ‘To-Do’ to Done

June 8, 2016

How long is your ‘to-do’ list? Do you have some things that never seem to leave it? I think you know what I’m talking about. These are the things that you just don’t really want to do so you leave them to the end of the day when you realize that you simply don’t have time to do them. Then you transfer those things to the list for the next day. I wonder if any of you reading this have ever done that? Actually, I’m sure you have but the question is really will you admit to doing it?

I freely admit that I have done this in the past and probably will do so again in the future. But I tried a different technique today. One that I want to share with you. I’m very proud to day that everything on today’s list will be done as soon as I finish this blog.

What did I do differently?

To Do List So Many Things

Over the weekend I looked at my calendar. Then I grouped my ‘to-dos’ by category. I assigned each category a block of time during the week. Today, for instance, I’m taking care of all things related to volunteer committee I’m working on. I made some phone calls, wrote some e-mails, and did some filing all related to this volunteer committee. It feels so wonderful to be completely caught up with those tasks.

Once I had finished that work I went on to respond to a few lingering messages that I knew I could handle in five minutes or less. What a relief! I won’t be transferring any of these things to tomorrow’s list.

I like managing my time this way. Grouping the tasks related to one topic has allowed me to think clearly about this subject alone. I’ve made more progress today than I ever thought possible in a few hours. Things that I had put off are done and I have a good sense of what I will work on next.

If you’re having trouble going from ‘to-do’ to done why don’t you try this method. I learned this from Mike Vardy at the NAPO2016 conference here in Atlanta. He talks about task management rather than time management because in all honesty we can never take control of time. Time will always march on. We can control the tasks we do in the amount of time we have.

Will you give this a try? Let me know!

 

 

 

Rainy Day Family Activities

June 1, 2016

Here in Atlanta the children are out of school on summer vacation. We all want to spend lots of time outside enjoying the great outdoors but what do you do with your children when it’s pouring rain outside?

A certain amount of TV time or electronic game time is great. The children love playing with their devices.  I’m sure you don’t want them to spend the majority of their day in front of a screen!

Here are my top five suggestions:

1.      Do you have board games? Rainy days are a great time to pull them out.  Board games have a terrific educational component to them that is sometimes overlooked. The children engage in counting, reading, and taking turns. All wonderful skills!

young kids happy childrens family preparing funny cookies in kitchen at home

 2.      Do you like to bake? If you do that can be a really fun way to spend a few hours on a rainy day. The children can read the recipe, measure the ingredients, mix the batter and set the timer. These are also great educational skills to reinforce while they are away from the classroom. Of course, it’s really rewarding to have yummy treats to enjoy!

Mother with daughter reading book

 3.      Read a chapter book. Create a comfy spot with extra blankets and pillows. If your children are good readers you can take turns reading with your children. This helps to engage their mind and promotes creativity! Ask the children to draw a picture of their favorite character in the story.

Boy Coloring Pictures While Family Looking At It On Floor

 4.      Coloring – bring out the coloring books for adults and for children. You can have a selection of markers, colored pencils, and crayons available. Remember to talk while you’re coloring.

Full-length rear view of mother watching daughters trying on clothes in room

5.      Closets, Cupboards & drawers – Pick one. Have your children look at all their clothes in that one spot. Take all the clothes out of the designated area.  Ask them to try on any clothes that they are not sure if they fit. Put those in a donate bag. Put any clothes that your child say he won’t wear in the donate bag too. If there are clothes that need repair put them in a ‘to be mended’ bag. Tackle another area on the next rainy day. This way clothes don’t linger in your child’s room beyond their useful life and they are benefitting another child.

 I’d love to know about your favorite rainy day activity.