Archive for the ‘consistent’ Category

Paper File Maintenance

February 24, 2016

Close Up Of Folder For Household Bills

Over the last several weeks I’ve been talking about paper. We set up action files, files for your file cabinet, and archival files. There should be no more wondering what to do with the paper as it arrives in your home. I hope you’re not thinking that once your files are organized you’re done because you’re not.

A filing system only works if the system is used, updated periodically, and maintained.

You know that when you print a bank statement or an investment statement you look it over, check it to make sure it’s accurate, and then file it. At the end of the year, you can shred everything but the year-end statement. What a relief! No more hanging on to piles and piles of statements.

You also know that you have insurance files which hold the policy statement and the updated information. When the new information arrives remove last years’ update and replace it with the new document. This also serves to reduce the bulk of paper in the insurance file folder.

Your filing system must work for you. A filing system that works enables you to find the documents you need when you want them. No time lost hunting through the files or digging through piles of paper looking for a document.

This is the reason for taking time to label the files and folders in such a way that will spark you to remember that that is where the paper belongs.

This is also why I advocate looking through your files several times a year. Check them to make sure the files are current. If they are not either update them (if that’s what is needed) or remove them (if they are no longer pertinent).

Life is not static and neither are your files. As your life changes and things are added and subtracted your files should reflect these changes.

When you are doing your paperwork set aside some time to maintain your files. Just like any other part of your home if you attend to the files regularly they will stay up to date and organized.

 

Baby Steps?

January 20, 2016

 

First steps

I wrote last week about taking small steps toward your stated goal. But, why take small steps? Why not just dive in and really make an impact? The reason is simply if you want to make lasting change, to create a new habit, the best way to do so is by being gentle with yourself and implementing the change over time.

Taking small steps allows your body and mind to get used to a shift in the pattern. Your inner voice might talk to you and say something like ‘this isn’t so bad, next time let’s do a little more’. Then you take the next step forward, pause, let yourself become accustomed to this new way before adding the next incremental level.

If you take huge steps you shock yourself and that’s not particularly friendly. Let’s say, for example, that you decided that you want to get more exercise and made a plan to workout at your local fitness center. You go for the first time and workout on the machines without regard to the amount of repetitions you’re doing or the weight you’re lifting. You go home and collapse on the couch. Every muscle in your body is sore. Do you think you’re going to want to go back? I don’t!

It’s better to start slowly. Lift light weights (or medium weights) and only do a few repetitions of each exercise. Then you’ll feel great and have more energy to proceed with the rest of your day. And you’ll want to go back. That’s what we’re looking for – the desire to continue to make a new habit (going to the gym, getting exercise on a regular basis)!

To update you on how I’m doing setting Monday aside working on my business housekeeping – it’s a bit of a struggle to not assign an errand or two to the empty space of Monday morning. So, I’m taking my own advice and starting slowly. I’m allowing myself to do 1 very necessary errand on Monday. Only 1.

How are you doing? Are you sticking to your plan? Is it hard? Have you compromised a little? Write me back I’d love to know!