Archive for the ‘overwhelm’ Category

Routines

August 8, 2017

girl gymnast athlete isolated

Last week I talked to you about habits. Some habits are good habits and easy to maintain, some are not so great and can be replaced with better habits.

What about routines? What is the difference between a habit and a routine?

First, let’s talk about what makes it a routine.

A routine is a series of actions that is repeated so often that it becomes automatic.

We know that gymnasts have routines (a series of acrobatic moves) that they practice on the balance beam, on the floor mats, on the parallel bars – you get the idea.

 I can think of all sorts of routines that happen and I bet you can too. Professional athletes, for instance, have routines they follow to warm up their muscles before they either practice or play their sport.

I have routines which I practice every day. I have a morning routine and an evening routine. These twice daily routines help me move quickly through some regular chores in my home. I don’t even think about them anymore. I just move quickly through my morning routine and when I get home in the late afternoon I settle into my evening routine.

My morning routine goes like this: I get up, let my dogs outside, feed both the dogs and myself breakfast, water my plants, tidy the kitchen, walk the dogs, quickly vacuum the kitchen (my dogs shed a lot), and then shower and start the rest of my day.

Are you thinking, that’s a lot to take care of. Well, honestly, I take the most time on my morning walk and in the shower. The other things take no more than a few minutes. And, I’ve done this routine for so long that I don’t even think about doing these tasks. I just do them.

My evening routine is different. I come home from work, update my client files, do a final check of email and respond to some – if necessary. Then I spend a few minutes tidying my desk and workspace. This way it is ready for me in the morning. The last thing I do is make my list for the next day. I review my appointments, think about what I want to do for my business, any volunteer responsibilities I have and how I might fit them into my day, and plan my day. I do this with the understanding that something may come up to prevent me from accomplishing what I set out to do. This way when the unexpected happens I am prepared!

I sleep well because I’m not trying to remember what I have to do the next day. I am certain, because I follow this routine, that I have written out my plan for the day.

My routines keep my house tidy and my business running smoothly. Like most things my routines get tweaked from time to time.

Do you have a routine you follow?

Child girl doing gymnastic exercises

Do your children have routines?

Even the youngest of children can follow a short routine. It provides structure to their mornings and evenings. A friend of mine was telling me that her 9 month old grand-daughter has an evening routine. She has a bath, puts on her pajamas, turns on a white noise machine, gets her lovey and goes to sleep. Of course, her mother or her grandmother do most of these things for her. But, this is the routine they follow and this little girl is content. She can predict what comes next.

Write me back and tell me about your routines. If your routines aren’t working for you I’d be happy to talk with you to help you to create ones that better fir your lifestyle.

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Happy Spring

March 29, 2017

I’m so happy that Spring is here. I think it’s my favorite season followed closely by summer. I love watching the plants as they start this new season. The trees begin to have this haze around them, letting you know that something (leaves, flowers) is waking up inside their branches.

On my morning walks, I’m noticing all the small new things. Grass is greener, tiny leaves are starting to appear on the bushes and azaleas are painting the landscapes with the beautiful pink, white, and rose colored blossoms. I even saw a baby fox the other morning!

You may have read in one of my blogs from 2016 that I moved in August. Well, I left behind a gorgeous garden. I hope the new family is enjoying all the fabulous plants that are probably starting to emerge about now.

My current house had very little in the backyard in the way of plants. There were so many very large trees crowding out the foundation shrubs that had been planted.  And there was ivy everywhere. I do mean everywhere.

Little by little I have been working to transform this yard into a beautiful garden.  I had some trees removed. (Only the ones that were a danger to my house or that were diseased) This let light in. Some of those foundation shrubs are going to bloom! This is very exciting!!

I also hired a company to fix and enlarge the patio.

 The last step was to plant. This happened last week. I love that there are beautiful plants where there was just dirt during most the fall and the winter. I chose plants with different colored foliage which keep their leaves are year: some are light greens, some have a tinge of red on their leaves, some have green and white striped leaves. This provides a wide variety. Most of these plants have blooms but at different times of the year: some are spring bloomers, some are fall bloomers, and some are winter bloomers. This gives me something to look forward to year-round in the garden.

Yesterday, I sat outside in a lounge chair and just enjoyed the view. My dogs were happy laying on the patio in the sun and I was thrilled with my new backyard. I know I’ll be adding some more plants here and there. I’m already thinking about where to add hybrid tea roses! I  just love to dig in the dirt. I also know I’ll be pruning and weeding. Gardens need lots of maintenance and care. But, since I love gardening it will be an easy task for me to schedule the maintenance.

This was a huge project. If I could have snapped my fingers and magically made all the changes overnight I would have. This required planning, breaking the project down into several distinct parts, and scheduling. It also required patience.

 

backyard 03-2017 (1)

Are you working on a HUGE project? Does it have you operating in overwhelm? Talk to me about it. I’d love to help you break it down into manageable parts.

Home Inventory

March 1, 2017

infographics about home inspection checklist and tips

One of the best ways to prepare for a disaster at home is to have a complete home inventory. Do you have an inventory of the contents of your home? Have you ever thought about taking or making such an inventory and then immediately stopped because the thought of all the work involved paralyzed you? You know that an inventory is the absolute best way to prove what your house contains in case of theft, fire, flood, tornado or any other disaster. I do understand that the creation of an inventory is a ton of work! I had to handwrite my first inventory back in 1979 since my husband’s job required us to submit a complete inventory when we were moving to Thailand. Imagine handwriting something such as that! Wow!! Even now I shudder at the thought. As the years went on and we moved from place to place technology allowed me to put our inventory in a spread sheet and then there was a program created for just such a purpose.

The program I use now is very flexible. It is called HomeZada. It does so much more than just keep track of your household furnishings. When you are ready to do the inventory, it allows you to take a picture of the item, identify what room it is in, put the date purchased and from where – if you know that information and if it is a valuable item (sentimental or expensive) you can even say who should receive it upon your death. Additionally, you can scan the receipt for the item so you have an accurate record of the date of purchase and how much it cost. You can also take a picture of a room and identify the built-in pieces of cabinetry.

I also love the fact that this program allows you to record the maintenance of appliances and keep track of home improvements. No more searching for that information. You don’t need to wonder when the HVAC was last serviced or your home last painted. The information is right there at your fingertips. If you’re planning to sell your home, you can easily retrieve the documents which identify the improvements you’ve made to your home.

Since this program is cloud based you will be able to retrieve all the information from any computer anywhere in the world. So, if disaster should strike and your home was destroyed you would be able to show an insurance adjuster photos of all that your home contained. No guessing involved.

This is real peace of mind. What a relief. Even better the program is easy to use. I recommend tackling a home inventory project the way you would any other large project – a little at a time. You could enter the information one room at a time. Or, if you decided this was simply too much for you to contemplate you can hire a professional organizer to do the original data entry for you. This is a service I offer as do other professional organizers.

 I recommend updating the information once a year, or as you trade out furniture or complete a home improvement project. It is very important to keep your home inventory information current as stale information defeats the purpose.

Please feel free to contact me if you’d like more information about the HomeZada home inventory program and how I may be able to with a home inventory project. Check out their website: www.homezada.com

 

How to Say ‘No’ Nicely

January 25, 2017

An organizing friend of mine, Andi Willis, wrote a beautiful blog this week about giving herself Grace. It is a wonderful essay on the ability to be kinder to ourselves. We (many of us women) set high standards for ourselves and do not cut ourselves any slack.

I want to piggy back on this thought and talk about our ability to say ‘No’. I don’t know about you but most times when I’m asked to do something I typically say ‘Yes’ even when in my heart I want to say ‘No’. Does this ever happen to you? I get guilted into taking on projects that I know I’m going to carve time out to complete – time that I would prefer to set aside for an activity of my choosing. I hate to let people down and so will agree to take on the project even when I know it means postponing something else. Other times I get complimented into a task. Someone will say ‘you did such a good job organizing …(fill in the blank) please will you volunteer your time organizing… for us?’ It’s really hard to say no under those circumstances!

I’ve learned that saying ‘No’ selectively can be a form of self-care. It allows me the space to choose the activities to dedicate my time to.

Because saying ‘No’ is a very hard thing for me to do I’ve recently come up with some strategies to allow myself the time and space to say ‘No’ gracefully. These are not by any means new and different strategies. I think we’ve probably all used them at one time or another. I put them together and have multiple copies in strategic places so that I can refer to them when I’m put on the spot and can’t think of the best response.

I have one copy on a bulletin board in my office, another copy in my planner, and a third copy digitally in the notes section of my phone.

1.       Let me check my calendar and I’ll get back to you on ..(when you get back to the person you can say) I’m sorry, I’m not available.

2.       I’m not able to take on any more projects right now. Please feel free to contact me another time.

3.       As much as I would really like to be able to help you with … this is something I’m not comfortable tackling at this time.

Having these phrases handy has helped me better protect my time. They help me say ‘No’ without negativity.

Is saying ‘No’ a problem for you? How have you handled it? Write me back and let me know!

 

Hand writing Time To Say NO concept with red marker

 

 

 

Feeling Overwhelmed?

April 27, 2016

It’s not unusual to feel a bit overwhelmed at this time of year. Why? Well, if you have children there are all the end of year school activities. These include awards ceremonies, class parties, prom, graduation ceremonies and parties, athletic competitions and the list goes on. If you don’t have children the groups you belong to may be winding down, finishing up activities.

Then there is the yard. If you live in the South you may be changing out the winter annual plants and replacing them with the spring/summer colorful annuals. If you live in the North you may be guarding the tender perennials that are just starting to grow. In fact, yesterday my sister told me they were expecting snow in Vermont. She was concerned that the plants that were poking their heads out of the ground might be damaged by freezing temperatures!

What to do about this feeling of having so many things to do and a finite amount of time?

First of all, BREATHE!

When I’m feeling this way, overwhelmed, I sometimes forget to take deep breathes. How about you?

Start by getting out your calendar and noting all the due dates.

Then get out a sheet of paper and write down the steps you need to take to bring each event to completion.

Some events may just be a matter of getting there on time. Others may need you to take some actions – like buying or making cookies for a class party or planning a pre-prom parent party!

Once you have broken each of these tasks down into steps get your calendar back out and schedule those steps into your planner. Take into account your regular chores and activities and be sure to allow travel time or set up and clean up time.

I know that this is something I have just done for myself as I was feeling overwhelmed by all the little tasks I have to complete in the next few weeks. I was definitely feeling overwhelmed and under-prepared. Writing everything down and breaking the tasks into their steps helped me. I hope it helps you too.

 

Getting Your Garden Ready

March 16, 2016

Recently I’ve been talking about spring cleaning inside your home. To recap this time of year when the light is newly bright again take the time to open your eyes and really look into all the spaces in your home. Get right into the corners and dark spaces. Clean them. Take the opportunity to look closely at your belongings. Dust them off and put them back or remove them from your home (if you determine they no longer fit your decorating style or lifestyle). Remember that spring lasts a good three months.

Schedule time in your calendar to deep spring clean each area of your home. Tackling your whole home at one time is a daunting and overwhelming task. When you plan it out and break it down into small tasks this project becomes much more manageable.

2015 05 summer mailbox flowers

Now is also the time to take stock of your garden. I should ask, do you like to garden? I do. I love to spend time in my garden! The last few days I’ve been out taking a look at my garden to see which plants are starting to poke their heads out of the earth. I love this time of year when my garden springs back to life! I notice where there are empty spots. Places where plants have not made it through the winter. I’m taking stock and thinking about the different plants I may want to add. While it’s too soon to plant it’s not too soon to make a plan and to decide what you’d like to do with your garden.

My garden is full of shrubs and perennial flowers. Is your garden a flower or vegetable garden? Is it a small cottage garden or do you have lots of space to garden? Are you learning to garden and trying one for the first or second time this year or are you an experienced gardener?

No matter your level of expertise or the size of your garden playing in the earth with plants is a wonderful pastime.

Look at the area in your garden you may want to change. Determine if you’re adding plants in the shade or the sun. If it’s a sunny spot try and calculate how many hours of sun that spot gets. It makes a difference as to which plants you want to consider. Likewise, if it’s a shady spot try and figure out if that area gets any sun at all or if it’s deep dense shade. The amount of sun makes a tremendous difference in the plants that will thrive in a location.

Another thing to consider is the size and color of the plants. Do you need to fill in with some low growing plants in the front of your garden? Maybe you want to add a tall plant in the back to add interest. The possibilities are endless.

Once you have these things figured out you may want to take a trip to your local plant nursery. Generally, the people who work there have great information to share about the plants they carry. They can tell you about how tall and/or bushy a plant will get as well as what you will need to do to promote its continued growth.

Young botanists  in greenhouse

As with everything else this is something that requires a plan. Pull out your calendar and set aside some times to really look at the garden space. It will take several observations at different times of day to figure out the sunlight question. Then schedule time to look at different garden websites to figure out the plants you want to add. Soon enough it will be time to plan the trip to the plant nursery, buy the plants, and plant them!

Garden Maintenance is key but that’s a topic for another time!

Write me back and let me know if gardening is one of your hobbies. If it is what are your plans for this year’s garden?