Archive for the ‘procrastinate’ Category

Procrastinating is a habit!

August 28, 2017

I’ve been talking about habits and routines recently – although I took a break from this topic a couple of weeks ago to get on my soap box and talk about trash! Anyway, procrastination is one of the worst habits to adopt.

do it - procrastination concept

Think about it. Procrastinating is a habit. If you have a list of things you want to do and you have nothing in particular going on and nothing on your list is accomplished what happened? You found other things to do that were not on your list. You procrastinated, put off getting things done that you indicated on your list you wanted to do.

Let’s talk about this habit.

First of all, admit that procrastinating is a choice. Just like everything you do is a choice. You can choose to browse through your Facebook feed, watch television, read a book, play in the garden, needlepoint, watch a movie, putter about or whatever and be totally entertained for hours or you can choose to do a task from your list.

Next, go through your to-do list and estimate how long it will take you to complete each task. Write down the estimated length of time next to each item.

Now think about your available time.

Then rank your to-do list. Is there any task that is absolutely important to do today?

O.k. now, think about fun things.

Reward yourself for completing most – let’s say 80% – of your to-do list with a fun activity. What will you choose to do?

You can avoid procrastination by talking yourself out of it – if that’s what you want to do. It’s your choice.

Do you want to accomplish something that’s on your list today?

Decide what time will work with your schedule to tackle that task and, at the appointed time, go ahead and do it!

Remember procrastinating is a choice. Just like taking action is a choice. It’s up to you!

Write me back and let me know what you decided and how you’ll reward yourself!

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Organizing Your Time?

July 21, 2017

Stopwatch.

How do you organize your time? Can you organize your time? This is a trick question.  There are many things I can and do organize very well but time? That’s another question.

You see, no one can hold onto time. I believe time itself is already very organized. There are 60 seconds in a minute, 60 minutes in an hour and 24 hours in each day – everyday. We can all agree that these are facts.

Time doesn’t need to be organized.

What can be organized, however, is how you plan your day, the things you want to do and accomplish within the time you have.

I told you, it was a trick question.

We all have things we want to do and we have things that we are compelled to do. How do we get it all accomplished without working ourselves into the ground? Another question is how do we fit in time to exercise, have fun and relax?

Good habits, routines to follow and a great system of planning and prioritizing will help you do all that.

Where do you start?

Start with planning and prioritizing.

Summer time is a great time to start thinking about your priorities. During this time of year the pace can be a bit slower. Take advantage of it and do some critical thinking. What’s important to you and your family? You can think long term or break it down and think about what’s important in the next few months, weeks, or even the next couple of days.

Make a list of these priorities. Then rank them. Which one is most important? Is one of these priorities time sensitive? Would you like to have it completed by a certain date?

When you know that information, take out your calendar or planner (I prefer a paper calendar as I find it easier when I can see the items in my calendar without having to click on a day), and schedule the end date into your calendar.

Be sure to enter into your calendar all appointments and commitments. Please do not say to yourself, I don’t need to write it down – I’ll remember. You don’t need to ask your brain to hold onto to that information. You may well remember and if it’s written down you definitely will not forget!

These are the big things that are going on in your life.

What about the day to day tasks that you want to take care of?

That’s where good habits and routines come in. I’m going to talk with you about how to go about creating good habits and routines next week.

For now, write me back and tell me what’s important for you to get done in the next month.

I’ve promised myself (and scheduled time) to complete my home inventory this month.

Your turn – what are you going to finish this month?

 

Going from ‘To-Do’ to Done

June 8, 2016

How long is your ‘to-do’ list? Do you have some things that never seem to leave it? I think you know what I’m talking about. These are the things that you just don’t really want to do so you leave them to the end of the day when you realize that you simply don’t have time to do them. Then you transfer those things to the list for the next day. I wonder if any of you reading this have ever done that? Actually, I’m sure you have but the question is really will you admit to doing it?

I freely admit that I have done this in the past and probably will do so again in the future. But I tried a different technique today. One that I want to share with you. I’m very proud to day that everything on today’s list will be done as soon as I finish this blog.

What did I do differently?

To Do List So Many Things

Over the weekend I looked at my calendar. Then I grouped my ‘to-dos’ by category. I assigned each category a block of time during the week. Today, for instance, I’m taking care of all things related to volunteer committee I’m working on. I made some phone calls, wrote some e-mails, and did some filing all related to this volunteer committee. It feels so wonderful to be completely caught up with those tasks.

Once I had finished that work I went on to respond to a few lingering messages that I knew I could handle in five minutes or less. What a relief! I won’t be transferring any of these things to tomorrow’s list.

I like managing my time this way. Grouping the tasks related to one topic has allowed me to think clearly about this subject alone. I’ve made more progress today than I ever thought possible in a few hours. Things that I had put off are done and I have a good sense of what I will work on next.

If you’re having trouble going from ‘to-do’ to done why don’t you try this method. I learned this from Mike Vardy at the NAPO2016 conference here in Atlanta. He talks about task management rather than time management because in all honesty we can never take control of time. Time will always march on. We can control the tasks we do in the amount of time we have.

Will you give this a try? Let me know!

 

 

 

Now What? The Perfect Time?

November 18, 2015
if not now,when?

if not now when concept on blackboard

Is there such a thing as “the perfect time”? Sometimes we look for the perfect time to do .. you can fill in the blank with whatever project is looming on your horizon. Often we think something like this project will take a long time. Then we go on to say to ourselves ‘there’s no point in starting it now because I don’t have enough time’.
I tell clients to take just five minutes to get that project underway. My clients are always amazed by how much they can get done in the five to ten minutes that they have available. This jump starts the project and gets it off the ground.
I was looking for ‘the perfect time’ to make a phone call to a friend. For several months (that’s right, I said months!) I put on my calendar that I wanted to call my friend Jeanne. It never happened – there was never the perfect time to make that call. I should have picked up the phone even if just to say ‘I’m thinking about you’
Last week, sadly, I lost her to cancer. Jeanne and I became friends from the moment we met. We met at the pool at our apartment complex in Singapore. She was there with her 2 children and I was there with mine. I remember it was an overcast day and we were the only two families out by the pool. So, naturally, we started talking. Jeanne and her children had only arrived in Singapore a few weeks earlier. I had been there a few months so I could share some tips about the American School. It turned out that her son, Matt, and my son, Alex, shared the exact same birthday! They were not going to be in the same class but they would see each other at school. Jeanne’s daughter, Meghan, and my other son, Andy, would be in the same class. Another coincidence was that Jeanne and Andy shared the same birthday. Needless to say, she and I were inseparable. We played tennis, went exploring, and participated in volunteer activities together.
Since we moved back from Singapore we were in sporadic touch. Jeanne lived in the Midwest and I was in the Northeast and then in Atlanta. I didn’t plan visits to see my friend. We phoned and then were in touch on Facebook. I loved seeing her ‘likes’ on my DNQ Solutions Facebook page.
I knew Jeanne had been diagnosed with cancer but she made light of it. This was typical of Jeanne – always looking at the positive and talking of things other than herself. As I said before,I made a note to call her in my planner once a week for several months. Sadly, that phone call never happened. I thought to myself that I wanted to be able to sit down and have one of our long heart-to-heart talks for at least 30 minutes. I never set aside that time. I was looking for that ‘perfect time’.
I have learned a painful lesson. I recall the saying ‘there’s no time like the present’. I will now reach out to my friends even if only to leave a message saying I’m thinking about you when the spirit moves me. I want my friends to know that I value their friendship.
If you have a friend that you haven’t been in touch with for a while take a few minutes and reach out to them with a text, a phone call, or a letter – even if it’s not ‘the perfect time’!

Tomorrow?

April 9, 2014

Do you like to put things (tasks) off to do tomorrow? If you do, I bet if you think about it you’ll admit that the things you put off until tomorrow continue to be put off again and again. The other expression of this action is procrastination. Sometimes I find that another more time sensitive task has appeared on my ‘to-do’ list and because my time is finite – I have only the time I have in which to take care of tasks – something gets bumped off my today list and rescheduled.

That word – rescheduled – is key here. I find nothing happens unless it is given a specific day and time.

Another key component to getting things done is to take care of the things you least want to do first. Perhaps you think it will take too much time and so you decide to put off this task that you don’t want to do until you have enough time to complete it all at once. In my experience, you never have enough time and if you just go ahead and start this dreaded task you may find it doesn’t take nearly as long as you anticipated that it would. Also, starting this dreaded task allows you to more clearly break it down into manageable smaller steps. So, start and do as much as you can in the time you have allotted to the task and then move on to other tasks that are scheduled for that day.

Something else to consider is that we’re all very busy. We have lots and lots to think about and to remember. Generally, it’s easier to remember things that we want to do. Sometimes, if we don’t particularly want to do something it’s easier to put it on the back burner and forget about it. I find that having a master list is a good way to stay on top of the tasks that are important to take care of. I make a daily list from that master list. If something is time sensitive I put the date (due date) beside the task. For instance, taxes must be mailed by April 15th. I must have them done by April 14th – sooner, if possible.

Making a list is a sure fire way to keep track of all tasks – especially the ones you dread. Putting things off until tomorrow will not make them go away. It just means that the task stays on your mind – even if it is in the back of your mind – for a longer period of time. Why not just dive in and get it done so that you can enjoy the rest of your day?

Are there certain tasks that you continually put off until tomorrow?

 

Overcoming Obstacles

September 19, 2012

I’m going to a conference in Chicago this week sponsored by the Institute for Challenging Disorganization. The title of the conference is: Overcoming Obstacles. In the interest of full disclosure, I am a member of the ICD and I am on the conference planning committee. My job as a member of the conference planning committee was to proof read the conference program book. So, I have read all the handouts from the various speakers! I am really looking forward to attending the presentations. The speakers are covering a fairly wide range of topics but each topic relates to an obstacle that many of us encounter daily. Here’s the presentation line up (courtesy of the Institute for Challenging Disorganization)

1. End Procrastination Now: Pause Ponder, Plan , Produce

2. Brain Injury and ADHD

3. Baby Steps – Radically Reducing Your Clients’ Time Clutter

4. Forgive For Good

5. Don’t Call Me Nuts! Beating the Stigma of Mental Illness

6. Walk in Their Shoes! (an experiential workshop that will give you new tools and a new appreciation of your elderly clients)

7. ADHD: What the Science Says

As a certified professional organizer specializing in chronic disorganization I am positive that each one of these presentations will provide me with new ways of approaching my work with clients. Are you wondering about the presentation on forgiveness? Well, think about this… many people blame themselves for the state of clutter or disorganization in their home and have a hard time moving past the blame. I am not a therapist but if I can have a few tips to present a client – different ways to look at the issue, perhaps I can refocus the client on the items to be organized.

Another huge benefit in attending this conference is networking with other professional organizers from around the world! Yes, I did say ‘around the world’. Last year, we had organizers from Japan, the Netherlands, Australia, Canada and the United States. It’s fascinating to hear (and learn) what obstacles organizers in different parts of the US encounter as organizing challenges as well as those from other countries.

Going to College?

July 11, 2012

Are you the parent of a rising freshman of college? If you are, I bet there are lots of things on your mind. I’m also sure your child has lots on his mind, too! He (I’m using ‘He’ but you substitute the pronoun ‘She’ if you have a daughter) has probably received information from the college about his new living space (dorm room) and maybe even the names and contact information of his roommate(s).

I was at a client’s house a few weeks ago and my client’s son was talking to me about his dorm room. He received the dimensions of the room (it’s small) and now knows that he’ll be sharing the space with 2 other guys. He’s always had his own room! He’s starting to wonder how he’s going to keep everything he wants to bring with him organized. He’s also wondering how he’s going to manage his time – have fun and do school work.

I gave him a little advice which I’ll share with you. Make use of vertical space. Use the space under the bed. Many companies make plastic storage drawers that fit beautifully under beds. Use the vertical space in the closet – maybe invest in hangers that hook onto each other. Don’t forget to label all electronics – cords, chargers – everything. So many people use the same or similar devices. So, keep track of what’s yours by labeling it!

As for managing time… even though you and your child may use the calendar in your phones buy him a calendar to hang on the wall in front of his desk. Get one that is large enough so that he can write down the important things to remember. This way important meetings and paper due dates will be front and center. Prioritizing tasks and keeping track of everything you need to take care of is a learned skill. Try writing these tasks down. Do the one you think will take the most time and that you want to do least FIRST! This way you get it over with (no procrastinating) and maybe it won’t take quite as long as you thought!

If you live near Metro-Atlanta my colleague, Jonda Beattie, and I are presenting a workshop on July 20th which will cover topics like setting up a dorm room, budgeting, paperwork and time management. Complete information about the workshop is on my website under ‘Events’. Maybe I’ll see you there!

NAPO Conference

March 26, 2012

I returned yesterday from the annual NAPO Conference which was held this year in Baltimore. The weather was spectacular and the city beckoned but I will admit I did not see much of it. I attended every session I could so, naturally, that meant I was inside the convention center. Every NAPO confence I have attended has been great but I think that the more of them I attend the more I learn. You see, every year I go I meet more and more professional organizers. This means so much to me because now I can put more faces to names on twitter and facebook. Yes, I know the profile pictures are on on these sites but when I meet these organizers  in person I learn something about them and that makes a real connection for me. Amazingly, we all speak the same ‘organizing’ language. Aside from some personal catching up we talk about and share tips and tricks for scheduling, the kind of planners we use – digital or paper – and how to use them more effectively, challenges prioritizing and challenges with clients. Of course, when we talk about clients we talk in broad terms and do not share any identifying information!

Some of the classes I took gave me terrific insight as to why (and how to help) some of my clients who may be challenged by procrastination. I also took a workshop to give me some better coaching techniques – words or phrases to use to coach a client past stuck. I would love to help them arrive at a solution of their own creation – that they may be willing – even eager to use. Another workshop taught me how to help a client better organize their closet – what to keep and why.

As you might imagine, my brain is still on overload. I’m still processing what I’ve learned and am thinking about how I will incorporate some of these organizing strategies into my business to better assist my clients.

Do not procrastinate!

December 7, 2011

Earlier in 2011 I made myself a promise to make and keep appointments with the variety of doctors that I see.  I did just that and had seen everyone I was scheduled to see by the end of August. However, the doctor I saw in August strongly suggested that I make an appointment for a colonoscopy. I was reluctant but this was something I had been putting off – procrastinating about – for several years. I went ahead and scheduled first the visit to meet the doctor and then the colonoscopy. I thought  what’s to worry about? I exercise regularly, I am at a normal weight, I eat healthily – lots of fruits and vegetables. I’ll be fine, I told myself. I had the colonsocopy and the doctor found a polyp which he could remove then and there – good! – but he also found a very large growth, a tumor, which had to be surgically removed. This involved removing a section of my colon. Scary thoughts now entered my mind.

I am very lucky. I had the surgery 2 weeks ago. The fact that I exercise regularly and that I am in otherwise good health has helped speed my recovery along. The polyp that was removed and the tumor were benign. Hindsight, by its very nature, is perfect. In hindsight I wish I had listened to my doctor five years ago when he first started strongly recommending a colonoscopy. Maybe if I had not procrastinated I could have avoided this surgery. I will never know and wondering about it does not do any good.

If you are someone who has been putting off this test thinking to yourself I am healthy, have no problems and do not want to do this please think again. Listen to your doctor and have this test.