Archive for the ‘Time Management’ Category

Do You Have Time?

February 25, 2015

Do you wonder how some people seem to have more time in their day? You know, these are the people who accomplish many of their tasks during the day. They plow through their ‘to-do’ lists and still have time to exercise or relax over lunch with a friend.

Other people struggle to get even two items crossed off their ‘to-do’ list. Why is this? We all have the same number of hours in each day to use so why is it that some people accomplish more in the same amount of time?

I think we’re all so busy – our days are jam packed full – that we forget to stop and ask ourselves is this the best use of my time right now. When you ask yourself that question you might be surprised at the answer you give yourself.

Perhaps, instead of spending your time running a quick errand now you can combine that errand later in the day with picking the children up from school. Then, you’ll have time now to work on the project at home that you’d like to complete by the end of the month.

Maybe, you’re hosting the book club at your house later this week. What do you need to do to get ready for this event? Take a few minutes to write down all the small steps to take to make your home ready to welcome your friends. Then, schedule in your calendar to take care of these small steps. You’ll be much more relaxed and ready to talk about the book if you take the time to prepare yourself in advance.

Doing small tasks because you think you should be doing something is not always the best use of time. Take time to think about the things that matter most to you. What is really important to accomplish? Write it down. What are the small tasks that you can do – a little here and there? Write them down. Now get out your calendar and plan your time accordingly.

Before you know it you’ll be one of those people who get all the ‘to-dos’ on their ‘to-do’ list done!

For more tips on managing your time check out my book: Now What? A Simple Organizing Guide

Celebrate!

December 16, 2014

I know it’s the holiday season and parties are being planned and happening. How much fun! I believe (I know you’ve heard this before) that everyday can be a celebration.

There’s a young man who works at my local grocery store. When someone says “Hello, How are you?” to him he always replies “I woke up today. It is a good day.” I love this attitude.

Celebrate everyday. We tend to celebrate our large successes but what about the everyday small steps that we take toward completion of that large project? Get in the habit of celebrating those, too.

Celebrate when you do something that’s been hard for you to do a little more easily. For instance, if it’s hard for you to donate clothes that are too small, that you’re hoping to get back into, but in reality you probably won’t want them – even if they do fit you again and you successfully put together a donation bag of these clothes, CELEBRATE!

Celebrate when you get to an appointment on time or a little bit early – particularly if managing your time is a struggle for you.

I think you get the idea. Celebrate life as you’re living it. Of course, we want to get together and celebrate holidays. That’s extra special. Think about celebrating as you go along. I think it will make you pay closer attention to the things you actually accomplish in a day instead of the things you haven’t done.

Why Organize with a Professional Organizer?

October 30, 2013

Do you have an area in your home that never seems to get organized. Things are generally out of place. You don’t know where to begin to make it better so you don’t. The problem area either remains that way, gets worse, or perhaps a friend offers you a suggestion and one day you tackle it.

Well, this is something I hear often from clients. They feel they should be able to get organized on their own – by themselves. They are embarrassed that they need to have a certified professional organizer come into their home to help them.  They ask why can I tackle these projects with you here? Shouldn’t I be able to make a plan and follow through by myself?

My answer is that it is easier for you when you have a trained professional organizer to guide you. When you’re working with your organizer, the organizer can help you think through the steps in a project to achieve your goal. We talk about how you envision using the space, determine the belongings that stay in the space, remove items that don’t support the stated activities in that space and figure out what you’re doing with those things. If you’re keeping them – where do they belong? if you’re not keeping them we can help you figure out if you can recycle, donate, consign or dispose of them.

Finally, your professional organizer is a cheerleader. Someone who will encourage you as you work on a project to see it through to completion and then celebrate with you. Change doesn’t happen overnight. It takes time to complete large projects.  Having an objective professional working with you makes the process much less overwhelming – easier to deal with. To find a professional organizer in your area visit: http://www.napo.net or http://www.challengingdisorganization.org

 

 

The Holidays are Coming!

October 15, 2013

Have you noticed that advertising and talking about the holidays has started already? In the October issue of Better Homes and Gardens there was a short paragraph about grocery shopping for the holidays. It mentioned that you can save money by buying some non-perishable ingredients in bulk now before the holiday rush begins in earnest.

The cover of the November issue of Real Simple magazine talks about holiday entertaining made easy. Real Simple magazine is referring specifically to Thanksgiving but really you can apply the tips to other holiday gatherings.

I was shopping at a mall in Atlanta over the weekend and saw many holiday displays. One store had Christmas bears for sale another was selling Christmas tree ornaments and even had several decorated trees on display already! I was really flabbergasted! Christmas on display before Halloween.

Does all the advanced warning of the holidays’ arrival put you into panic mode or does it make you want to organize yourself early?

There is something to be said for making your list in preparation for the holidays. When you start preparing in advance you allow plenty of time to get things done without stress and you give yourself time to do things at a reasonable pace rather than rushing through. Another benefit to preparing in advance is that you save money. If you’re buying gifts for family and friends you can save money when you take advantage of seasonal sales. When you wait to the last minute you may indulge in impulse buying – just to get it done.

If we’re talking about Halloween make list of the candy you’ll buy, the costume you’ll rent (if you dress up), and the decorations for your front door (if you decorate). Make a note on your calendar to buy your pumpkin and set aside time to carve it. Thinking about these chores or tasks allows you to mentally prepare to actually follow through and accomplish them.

What about your list for Thanksgiving, Channukah or Christmas? Thanksgiving could be really easy if you’re not hosting a dinner! My recommendation is to think about your plan for each of these holidays

. What is your vision for each of the holidays?
* Will you be hosting an event?
* Do you like to attend certain plays or programs (like the holiday lights at the Atlanta Botanical Gardens)?
* Do you like to decorate your house – inside and out?
* Do you like to give homemade baked goods as gifts?
* Do you want to send out holiday cards?

All these wonderful traditions take time. It’s possible to do them all but take a look at your calendar, factor in your daily routine and then schedule time to dedicate to the traditions that will bring your vision for the holidays to life. Only schedule those things that honestly fit your vision and your schedule. Be sure to allow time to simply relax and enjoy!

Take Time to Save Time

May 21, 2013

Quite often I hear things like this from my clients: I don’t know where to start; I have so much to do, I don’t know what to do first; I sit around and think of all the things I have to take care of and by the time I’ve decided what to do I don’t have time to do it.

Do any of these phrases sound familiar to you? Do you ever find yourself wondering what task to begin first or having so much to do that you spend all of your time trying to remember all those things and doing none of them. Then, perhaps, you feel a little guilty or unhappy with yourself because so much time has gone by and nothing has been accomplished.

I suggest that you take the time to make a list. Taking the time to write everything down (either on paper or electronically) will free your mind of having to remember all the tasks you want to complete. Then you can take a look at your calendar, review your schedule, and decide which tasks you have enough time to either complete or, at least, start.

When should you make this list? That’s up to you. What day and time makes the most sense to you? I make my master list on Sunday afternoons. I take a look at what I’ve accomplished during the preceding week and think about what I’d like to get done this week. Then I write everything down, recognizing that not everything will get done but if it’s on my list, I know I won’t forget! Every evening, after work, I make a short list for the next day. I first review my master list that I made Sunday afternoon, I look at my calendar see what time I have available to use and schedule my tasks accordingly.

I created the daily habit of doing this every evening because then I don’t worry during the night about what I have to do the next day. Taking the time in the evening saves me time in the morning – I know what I’m doing. I’ve already reviewed my tasks and prioritized them. This is not to say that I can always, everyday stick to my list and complete it – I can not. However, because I have this method and it works for me, when other unexpected things have to be taken care of first I am confident that I can juggle my schedule and manage the top priority tasks.

Live Now

December 19, 2012

I was at my local grocery store earlier today. Grocery shopping was just one of the many errands I had to do today. I took some time last night to organize my grocery list. I went through the recipes of the special dishes my family has requested for Christmas Dinner. I wanted to include some of the non-perishable ingredients on my grocery list. This will save me a little time next week and I’ll be able to do a little pre-cooking! I love my neighborhood grocery store. I know many of the people who work there. They are always friendly and helpful! One of these helpful people came to help me unload my grocery cart. As is our custom, we had a little conversation. She said, ‘It looks like you’re getting ready for Christmas’. I replied, ‘Yes, I am. Are you ready or getting ready?’ She looked at me sadly and said ‘No, I’m not. I miss my family. It’s just not the same without my family. So, I’m feeling a little lonely and sad. It’s hard for me to get in the Christmas spirit.’  I told her that I was sorry she felt that way. Many of my family members are far from me so I can truly empathize with my grocery store friend. In fact, one of my sons will not be coming home for Christmas. I’ll be seeing him for New Year’s, that’s some consolation, but I will miss him on Christmas Day.

Many people, particularly at this time of year feel a little sad or lonely – missing family members and perhaps shared family traditions. I don’t have a remedy or solution but I do have a couple of strategies.

One strategy is not unique. It’s a mindset. I try to live in the present, to enjoy and remember what has come before but to really live in the now. There was a time when I was almost exclusively focusing on the future and living in the past. I can recall saying to myself something like: I love the way we used to be able to sit outside, I can’t wait until we move from this apartment and I can sit outside with my coffee again. I would say this alot when we lived in a small apartment in Hong Kong. Looking back I really liked our apartment. The photographs I have of it are lovely. I know now that I didn’t truly appreciate it at the time because I was not living in the present.

My other strategy is to be a volunteer. When you are volunteering on a project, helping other people, you can not help but be happier. First of all, you meet other interesting people – always a benefit, and you work to make something better. Sometimes the work is hard but then when you’ve accomplished a pre-set goal or task you can go home and be proud of your work. You’ll sleep well from the physical effort and knowing you’ve helped in some way. That’s a good, rewarding and happy feeling.

So, if you’re feeling a little blue try doing a some volunteer work this will help you to focus on someone or something other than yourself. Remember to live in the present and appreciate all that you have – no matter what that is. After all, we no longer have the past and the future is yet to come. So, live now.

Do you have time to…?

October 10, 2012

Do you get that deer in the headlights dazed look around this time of year when someone says something like ‘Do you have time to help me …’? There is always so much going on in the fall. Reconnecting with friends you haven’t seen much of during the summer at meetings, like the Garden Club or Book Club.  If you have children in school then there are the school parents nights to attend and parent/teacher conferences.  How about making or finding your child’s halloween costume? Following Halloween is my favorite of fall celebrations: Thanksgiving. But, leading up to Thanksgiving for me is the baking and preparing of the goodies which make up the Thanksgiving feast. Right on the tail of Thanksgiving comes Channukah and Christmas. I don’t know about you but I sometimes get a little overwhelmed thinking about all the activities that go along with Christmas.

Personally, I have lots of tasks to take care of in preparation for Christmas. I send out cards, decorate my house and bake lots and lots of cookies. I have several cookie monsters in my family and love to provide them with these delectable cookie treats at Christmas. I also have gifts to buy for my immediate family and for my siblings. So, in addition to buying the gifts, they also have to be wrapped and mailed to the recipients. How do I accomplish these tasks and keep from feeling a bit stressed and overwhelmed? It’s all about organizing & prioritizing my time demands and knowing what additional tasks I can take on without overtaxing my schedule.

How can you avoid the deer in the headlights look as we get deep into fall? This is the topic of a workshop my colleague, Jonda Beattie, and I are presenting on Friday, October 19th in Alpharetta, Georgia. It’s going to be a wonderful workshop complete with holiday punch, christmas cookies and door prizes. Jonda and I will share our strategies that enable us to complete all the tasks surrounding these holidays AND enjoy them! Attendees will also receive a terrific handout full of useful tips. I hope to see some of you there.

Overcoming Obstacles

September 19, 2012

I’m going to a conference in Chicago this week sponsored by the Institute for Challenging Disorganization. The title of the conference is: Overcoming Obstacles. In the interest of full disclosure, I am a member of the ICD and I am on the conference planning committee. My job as a member of the conference planning committee was to proof read the conference program book. So, I have read all the handouts from the various speakers! I am really looking forward to attending the presentations. The speakers are covering a fairly wide range of topics but each topic relates to an obstacle that many of us encounter daily. Here’s the presentation line up (courtesy of the Institute for Challenging Disorganization)

1. End Procrastination Now: Pause Ponder, Plan , Produce

2. Brain Injury and ADHD

3. Baby Steps – Radically Reducing Your Clients’ Time Clutter

4. Forgive For Good

5. Don’t Call Me Nuts! Beating the Stigma of Mental Illness

6. Walk in Their Shoes! (an experiential workshop that will give you new tools and a new appreciation of your elderly clients)

7. ADHD: What the Science Says

As a certified professional organizer specializing in chronic disorganization I am positive that each one of these presentations will provide me with new ways of approaching my work with clients. Are you wondering about the presentation on forgiveness? Well, think about this… many people blame themselves for the state of clutter or disorganization in their home and have a hard time moving past the blame. I am not a therapist but if I can have a few tips to present a client – different ways to look at the issue, perhaps I can refocus the client on the items to be organized.

Another huge benefit in attending this conference is networking with other professional organizers from around the world! Yes, I did say ‘around the world’. Last year, we had organizers from Japan, the Netherlands, Australia, Canada and the United States. It’s fascinating to hear (and learn) what obstacles organizers in different parts of the US encounter as organizing challenges as well as those from other countries.

Going to College?

July 11, 2012

Are you the parent of a rising freshman of college? If you are, I bet there are lots of things on your mind. I’m also sure your child has lots on his mind, too! He (I’m using ‘He’ but you substitute the pronoun ‘She’ if you have a daughter) has probably received information from the college about his new living space (dorm room) and maybe even the names and contact information of his roommate(s).

I was at a client’s house a few weeks ago and my client’s son was talking to me about his dorm room. He received the dimensions of the room (it’s small) and now knows that he’ll be sharing the space with 2 other guys. He’s always had his own room! He’s starting to wonder how he’s going to keep everything he wants to bring with him organized. He’s also wondering how he’s going to manage his time – have fun and do school work.

I gave him a little advice which I’ll share with you. Make use of vertical space. Use the space under the bed. Many companies make plastic storage drawers that fit beautifully under beds. Use the vertical space in the closet – maybe invest in hangers that hook onto each other. Don’t forget to label all electronics – cords, chargers – everything. So many people use the same or similar devices. So, keep track of what’s yours by labeling it!

As for managing time… even though you and your child may use the calendar in your phones buy him a calendar to hang on the wall in front of his desk. Get one that is large enough so that he can write down the important things to remember. This way important meetings and paper due dates will be front and center. Prioritizing tasks and keeping track of everything you need to take care of is a learned skill. Try writing these tasks down. Do the one you think will take the most time and that you want to do least FIRST! This way you get it over with (no procrastinating) and maybe it won’t take quite as long as you thought!

If you live near Metro-Atlanta my colleague, Jonda Beattie, and I are presenting a workshop on July 20th which will cover topics like setting up a dorm room, budgeting, paperwork and time management. Complete information about the workshop is on my website under ‘Events’. Maybe I’ll see you there!

Flying Solo – Are You Moving into Your First Home?

June 19, 2012

Are you about to move into your first home away from your parents’? Are you a parent concerned about your child successfully living on his own?

At this time of year many young adults are moving into new situations. They could be moving into a dorm for the first time, moving into a house with friends and starting college or a new job, or perhaps they are newly married and setting up a first home. Whatever the situation there is so much to keep in mind.

Jonda Beattie and I are presenting a workshop in July in Metro-Atlanta which will cover topics like: setting up a budget, keeping up wiith paperwork, stocking a kitchen, and managing time. If you live in the Metro-Atlanta area come to the workshop – Flying Solo, July 20 from 10:00 – 11:00. The workshop will be at Spacemakers of America (11415 Old Roswell Road, Ste. 300, Alpharetta, GA) The $25 investment will allow you and a parent to attend.

If you are not able to come to the workshop but would like information on these topics, purchase my book, Flying Solo: A GUide to Organizing Your Home When You Leave Your Parents’ Nest. My book can be purchased through my website www.dnqsolutions.com or through Amazon.

I hope to see many of you at our workshop!